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Luxury Yacht Charters

What is APA in relation to yacht charter? We’ve got the answers

Everything you need to know about Advanced Provisioning Allowance (APA)

The world of yachting can be full of strange words and abbreviations, and here at 212 Yachts we know it can be a little confusing.. So here is a little guide to one of the main ones when it comes to chartering a yacht – About APA yacht charter (Advanced Provisioning Allowance).

What is APA in yacht charter?

APA stands for Advanced Provisioning Allowance. How exactly it works and why it exists may seem confusing. With this in mind, the 212 Yachts team thought it would be a good idea to break things down and start from the beginning, so here it goes!

What is APA for?

When chartering a yacht, the charter fee generally only covers the rental cost of the yacht , and any crew that come with it. So how do you pay for fuel or provisions for your trip? This is where APA comes in. It is an additional fee which will cover all these extras, such as food, drink, fuel, berthing costs, customs, communications… APA (Advance Provisioning Allowance) is the standard system to pay your expenses on a luxury yacht charter . The APA essentially creates a bank account for the Captain (and chef) on the yacht to provision on your behalf.

How does APA work?

APA is generally calculated as a percentage of the charter fee, which you then pay in addition, before the charter commences. The broker or the captain will use this allowance to stock the boat, and fuel up. Any left over money will be returned to the client, at the end of the charter. Whilst on board, the captain will be in charge of the APA and has to keep any receipts necessary, as record for you, the client. He/she should also keep you updated as the charter progresses, of how much is being spent, and anything else you need to be aware of.

APA will apply, as standard on pretty much most professional yacht charters, and is close to obligatory for all luxury yacht charters.

When does APA apply?

APA will apply, as standard on pretty much most professional yacht charters, and is close to obligatory for all luxury yacht charters. There are a few sailing yachts and motor yachts, more commonly in regions such as South East Asia which offer all inclusive packages. The difference with a luxury yacht charter and an all inclusive trip, is that on a luxury yacht charter you personally choose, in advance, whatever you would like to have on the yacht. Therefore if you want the best Champagne and the rarest selection of cigars, wine and the finest of meats, caviar etc.. you must pay for it, from the APA. The broker and the yacht crew will happily source and select all provisions on your behalf, they need the funds in order to do so, hence the APA.

How much is APA?

The amount varies from yacht to yacht, but is generally between 30% and 40% of the yacht charter fee. For example, it will be higher if the yacht has a higher fuel consumption,  if you plan on doing lots of travelling, if you order the finest and most expensive brands of champagne, wines etc…

How do I pay the APA?

APA is payable in advance of your yacht charter, and normally at the same time as paying your initial charter fee. This is usually by bank transfer.

What happens if my APA does not cover the expenses on the yacht charter?

In the event that you ‘overspend’ your APA, you will need to pay up, before disembarking. You may be obliged to top up the APA during the yacht charter.

What if the APA yacht charter is more than I would like to spend?

If for example, you have budgeted €xxxxx to spend on expenses, but the APA is double that figure, you will still need to pay the APA in advance. However, you should communicate carefully your expenses budget with the broker and the Captain. If you put realistic constraints on the budget for food and drinks, then the Captain will do his/her best to stay within this budget. If the Captain and yacht broker know the figure you want to work with, then they will be able to assess how feasible it is in advance, and for example; adapt the planned itinerary to meet your budget, in terms of fuel spend. With clear communication, realistic budgets, and advanced provisioning, it may indeed (depending on your requests and the yacht) be possible to spend a lot less than the APA and have the difference  returned to you at the end of the yacht charter.

Any other questions? Please don’t hesitate to get in touch with 212 Yachts, and one of our friendly and knowledgeable staff will be waiting to help!

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• Understanding APA (Advanced Provisioning Allowance) in Yacht Charter
• Charter advice

Embarking on a yacht charter promises a unique and luxurious vacation experience. One crucial term you'll encounter in this process is the Advanced Provisioning Allowance (APA). Understanding the APA is essential, as it forms a significant part of your yacht charter agreement.

What is APA?

When you charter a yacht , the APA is a pre-paid amount covering various running costs during your trip. Think of the APA as a dedicated allowance for the crew , designed to simplify the charter experience by ensuring all your onboard expenses are covered from the start.

What Does APA Cover?

The APA covers all day-to-day operating expenses for your yacht charter, including:

• Fuel: For cruising, water sports, the tender (dinghy), and running the yacht (generators). Your fuel costs will depend on your itinerary and activities.
• Food and Beverages: Customized to your tastes and dietary needs. Your broker will send you a preference sheet to specify your favorite foods and drinks, including specific brands you prefer, which helps calculate your APA estimation.
• Port and Marina Fees: Charges for docking at various locations.
• Communications Costs: Internet and satellite communications while onboard.
• Special Requests: Such as renting special equipment or arranging unique experiences.
• Delivery Fees: Applicable if you board or disembark the yacht outside of her usual port.
• Laundry Costs: Yacht laundry is included in the charter fee, but personal items may incur additional charges.

How is APA Calculated?

The APA is generally calculated as a percentage of the charter fee:

Sailing Yachts: 25% - 30% Motor Yachts: 35% - 40% (Motor yachts typically consume more fuel, leading to a higher APA.)

Your broker will provide an APA estimation before your charter, tailored to your specific itinerary and preferences.

How APA Allows for Flexibility and Customization

One of the core benefits of the APA is the freedom it gives you to customize your charter experience.

Here’s how it works:

• Preference Sheet: Before your charter, you will fill out a preference sheet provided by your broker. This sheet allows you to specify your favorite foods, beverages, and any specific brands or products you want to have on board. Whether it's a particular type of wine, a brand of coffee, or dietary requirements, you can detail all your preferences.
• Custom Requests: The APA allows for all these custom requests. For instance, if you prefer gourmet ingredients or a specific brand of spirits, these items will be sourced as per your request. The costs of these specific items are managed within the APA by the captain.
• Impact on APA Estimation: The more specific and premium your requests, the higher the APA estimation might be. For example, requesting vintage wines or specialty foods will increase the overall costs covered by the APA. However, this system ensures that your charter experience is tailored exactly to your preferences, providing a truly bespoke charter experience.

This flexibility and customization mean that your yacht charter is not just a trip but a personalized luxury experience. The APA system allows the crew to prepare everything in advance according to your exact preferences, ensuring a flawless and enjoyable experience from the moment you step onboard.

How is APA Handled?

When and How Do You Pay APA?

The APA is due at the same time as your final charter payment, approximately one month before you set sail. You will pay the APA to your broker, who will then ensure that the funds are transferred to the yacht captain.

Who Manages the APA? The captain oversees all purchases made before and during your charter, ensuring the crew stays within budget. The captain keeps detailed records and can provide receipts and expense accounts upon request during the charter. If significant costs arise during the charter, the captain will notify you before such expenses incur and seek your approval.

What if the APA Doesn’t Cover All Expenses? Should your expenses exceed the initial APA, you can top it up in cash while onboard. The captain will keep you updated throughout the trip, and any outstanding costs must be settled before disembarking.

What if We Don’t Use the Full APA? If there’s any credit remaining at the end of the charter, the captain will issue a refund . You will receive the outstanding balance in cash before you leave the yacht unless agreed otherwise.

APA Closure At the end of the charter, the captain will provide a detailed APA report to the client, showing all the expenses incurred during the trip. This report includes receipts and records of all purchases made. The captain will review the report with you, and any outstanding costs must be settled before disembarking. If there is any remaining balance, it will be refunded to you.

Once the report is reviewed, the client will sign the APA report to confirm that all expenses are clear and acceptable. If there are any disputes, the captain will handle them via the broker until all issues are resolved to the satisfaction of all parties. This final review and agreement ensure that all financial matters are transparently handled and concluded appropriately.

The Role of APA in Your Yacht Charter

The APA is a key component in creating a bespoke and enjoyable yacht charter experience. It allows the crew to provision the yacht according to your preferences, ensuring everything from food and drinks to fuel and port fees are covered. This prepayment system lets the crew prepare in advance, so the yacht is ready and equipped to meet your needs from the moment you board. Yacht charters are more than just rentals; they are luxury experiences tailored to your desires. The APA enables this customization, allowing for a truly unique experience. Understanding the APA and communicating your preferences ensures your trip is perfectly tailored to you. Open communication with your charter company or broker can help make your yacht charter an unforgettable and personalized vacation.

Happy sailing!

To learn more about charter prices and different charter terms and conditions, please read our blog on [Budget Planning When Chartering a Yacht].

Feel free to reach out if you have any questions or need further assistance with your yacht charter plans. We're here to help make your experience as smooth and enjoyable as possible!

What is Yacht Charter APA – Advance Provisioning Allowance?

July 31,2018

A quick rundown of everything you need to know about the Advance Provisioning Allowance for your next yacht charter

With all the abbreviations and acronyms, yacht charter contracts can often seem a little confusing. But a charter agreement is actually relatively simple as its main purpose is to set out your rights as a charterer.

One of the most common terms you’ll see mentioned in your contract is the APA or Advance Provisioning Allowance. Designed to simplify the charter experience, the APA ensures that your onboard expenses are covered from the start.

Read on to discover everything you need to know about this useful arrangement and just how it works.

What is advanced provisioning allowance (APA)?

Advanced provisioning allowance (APA) is the extra fee that you pay in advance to cover the cost of provisions for your charter. The APA is paid on top of the charter fee. It helps to think of the advanced provisioning allowance as like opening a petty cash account for your captain and chef, because it’s the simplest way of tracking charter expenses while you’re on board.

What does APA cover?

The APA covers all the day-to-day operating expenses for your yacht charter. Everything from your food and fuel to port and customs fees. It also covers any special requirements or requests you might have while you’re onboard. The main costs to expect are:

Food and drink

Before your charter, your broker will send you a preference sheet so you can request all your favourite food and beverages. This will then be used to calculate your APA estimation.

Fuel Charges

Your fuel costs will depend on your itinerary and whether you choose to cruise or stay at anchor. Fuel costs will also be included for any toys and tenders you use during your charter.

Harbour fees and dockage

The harbour fees and dockage costs will also depend on where and when you want to charter. For example, you can expect to pay more for a berth in Monaco during Grand Prix week.

Communications Costs

If you plan to use the Internet or the yacht’s satellite communications while you’re onboard, this will also be factored into the APA.

Delivery fee

This doesn’t always apply. But if you board or disembark the yacht outside of her usual port, you may need to pay a delivery fee.

While the yacht laundry costs are included in the charter fee, to have personal items laundered you may need to pay extra.

How is APA calculated?

You’ll receive an APA estimation from your broker before you leave for your charter. As a general rule, the APA is calculated as a percentage of the charter fee.

Expect to pay between 20-25% if you’re chartering a sailing yacht and 30-35% for a motor yacht. Note: this can be higher for day charters and depending on multiple factors.

For example, it’s worth bearing in mind that your APA may be higher if you plan to spend your time island hopping. If you’re cruising more than 4 hours a day, you will need to cover that extra fuel consumption with your APA.

Where and when do you need to pay it?

The APA is due at the same time as your final charter payment, so roughly one month before you set sail. The transfer is made directly to the yacht captain. Your broker will provide all the necessary bank details ahead of time.

Who will handle the purchasing for the charter?

The captain will oversee all the purchases made before and during your charter. He will be responsible for ensuring the crew stays within budget and will provide receipts and expense accounts upon request. All expenses will be charged at cost and at the end of your charter you’ll receive an itemised breakdown of all expenditures.

What happens if the APA doesn’t cover all expenses?

Charter cost estimation is fairly accurate, but there’s always a chance that you might decide to blow the budget while at sea. Should your outgoings exceed the initial payment, you can top up the APA in cash while you’re onboard. The captain will keep you updated throughout the trip, and if there are any outstanding costs, you’ll need to settle up before disembarking.

What if we don’t use the full APA?

If there’s any credit remaining on the APA account at the end of the charter, the captain will issue a refund. You will receive the outstanding balance in cash before you leave the yacht.

Finally, does the APA apply to all charters?

When it comes to luxury yacht charter, the APA is usually applied as standard. Simple and straightforward, the APA is the easiest way to keep track of your outgoings while at sea.

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APA for Luxury Yacht Charter – The Advance Provisioning Allowance Explained

The Advance Provisioning Allowance (APA) is an important part of the charter price of a luxury yacht. 

So what is the meaning of APA when you are chartering a luxury yacht? What is the APA made of? How can you determine in advance the amount of your advance provisioning allowance? We explain in this guide what you should know about the Advance Provisioning Allowance before you book your next luxury yacht charter.

What does APA mean when you charter a luxury yacht?

APA is short for Advance Provisioning Allowance. 

As its name implies, APA is an allowance that you pay in advance before the start of your yacht charter. 

The advance provisioning allowance is used to pay variable expenses that arise during your yacht charter. 

Its main purpose is to simplify payments onboard. The captain has funds at his disposal to operate the superyacht. That way, he doesn’t have to bother you for every payment he has to make.

Since it is payable before the start of your holidays, the APA is an estimation.

If you did not spend your APA fully, the captain returns the remaining funds to you. If you spent more than your APA, you will have to cover the missing part.

Which expenses are part of the Advance Provisioning Allowance for luxury yachts?

Your advance provisioning allowance includes all variable expenses likely to arise during the charter of your luxury yacht. 

These variable expenses depend on numerous factors. Each luxury yacht charter is unique, and you can have different APA while chartering the same superyacht to the same destination. It all depends on how you plan to experience your yacht charter.

Fuel expenses

Luxury yachts are usually big vessels . And in most cases, the bigger the yacht, the more it needs fuel.

Fuel expenses during your yacht charter also depends on your destination and activities. Transatlantic cruise will not cost the same as a yacht charter staying around a marina.

Also, sailing yachts usually use less fuel than motoryachts. So your fuel expenses on a superyacht might be different even if they have the same size.

The fuel expenses can include the delivery fee. The most notorious superyachts are chartered months if not years before departure. It is sometimes necessary to bring the yacht to its next destination before departure.

Food and catering onboard

A luxurious experience such as chartering a yacht usually comes with delicious delicacies onboard. Your crew is at your disposal to prepare your meals that can match the experience of your travel.

Your charter company will determine with you the sort of experience you are looking for during your cruise.

Whether you are into luxurious food or simple one, your choice will have an impact on your advance provisioning allowance. If you plan on celebrating events onboard such as birthday, new year’s eve or honeymoon, your might want to increase your APA to allow some budget for these special moments.

Alcohol, cocktails and cigars

Some will like to live their luxury yacht charter experience to the fullest. Whether you are chartering a luxury yacht to party with friends, or with your family, alcohol, beverages and even cigars can be a part of your APA.

If you decide to embark with the finest whiskies, the most notorious cigars and a wide range of cocktails available, your advance provisioning allowance can be increased to match the standards you are expecting.

Mooring fees

Mooring your yacht comes with a fee. The fee depends on several factors. Among them, the size of your yacht, the marina or whether or not it’s high season.

For example, mooring your superyacht in Monaco marina during the Monaco Grand Prix will be costlier than mooring the same superyacht in low season.

Phone & Internet costs

If you want to stay in touch with the world during your cruise, even in the most remote locations, you will have to use satellite technology. 

You would be able to stream your favorite series, send important emails to your colleagues or browse your next destination directly from your superyacht.

But of course satellite connexions are more expensive than 4G or fiber technologies available on land. So your communication use will have an impact on your Advance Provisioning Allowance.

Which expenses are NOT a part of your Advance Provisioning Allowance?

APA includes your yacht daily variable expenses. All expenses that are not variable or that can be determined in advance are therefore not a part of your advance provisioning allowance.

The rental price of your yacht

When you charter a superyacht, the rental price is fixed and is therefore not a part of your APA.

The salary of the crew onboard

The crew salary comes together with the yacht rental on luxury yacht charters. So it is not a part of your APA.

All taxes and VAT

Taxes and VAT are determined in advance before your departure. The charter company pays directly the receiving government. They are neither a part of the yacht charter price, nor of your APA. 

Charterer liability insurance, cancellation insurance or medical travel insurance are expenses that are not included in your APA as they are not a part of day-to-day operating expenses on the yacht. 

However, if you have to cancel your trip, the cancellation insurance can cover your Advance Provisioning Allowance.

For more details about the overall cost of chartering a yacht, read this article .

How is my Advance Provisioning Allowance spent?

Your APA acts like a bank account available for your captain or your charter company for any expenses needed onboard.

The captain records all transactions in real-time. All expenses occurring from your APA are completely transparent. If you want to know how much of your APA is remaining or where it has been spent, you only need to ask your captain.

Do all luxury yacht charters need an Advance Provisioning Allowance?

Yes. The Advance Provisioning Allowance is automatic on all luxury yacht charters.

It’s a convenient way to keep track of your expenses without having to take care of them by yourself. Which is much needed on superyachts with large crews.

How can I estimate my APA?

The usual advance provisioning allowance brackets.

APA is usually between 20% and 40% on top of the cost of your yacht charter. Sailboats are usually using lower APA as they tend to use less fuel. So you can expect sailing yachts to have APA at around 20-25% on top of their charter price. Motor yachts tend to use more fuel, so they will usually be on the higher end of the bracket : between 30% and 40% of their charter price.

The type of travelling experience you expect to determine your APA

Most expenses depend on activities and standards you expect from your cruise. If you plan to do some islands hopping, crossing oceans, or using a motor superyacht, fuel consumption might be an important part of your APA. 

Enjoying luxury food, finest wines paired with most exquisite cigars with a group living life to the fullest might increase your advance provisioning allowance significantly.

Mooring a superyacht in a prestigious marina at the highest season will impact your APA.

To have a precise amount of APA you need, try to picture clearly what kind of yacht charter experience you are envisioning. It will help your chartering company to budget your APA accordingly.

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What is Advance Provisioning Allowance (APA)?

Unlocking the mysteries of advance provisioning allowance (apa) in yacht charters.

For those embarking on the exciting journey of chartering a yacht, the concept of Advance Provisioning Allowance (APA) is a key element to comprehend. APA plays a crucial role in ensuring a smooth and enjoyable yachting experience, but it can also be shrouded in mystery for first-time charterers. In this comprehensive guide, we will shed light on what APA is, how the fee is calculated, the workings of provisions on yachts, and what it truly means to charter a yacht. Prepare to navigate the world of luxury yacht charters with confidence.

What is the APA (Advance Provisioning Allowance)?

The Advance Provisioning Allowance (APA) is a financial arrangement commonly used in yacht charters. It is a sum of money collected from the charterer (you) in advance to cover expenses related to the yacht’s operation during the charter. Think of it as a prepaid account that covers various costs to ensure a seamless and enjoyable charter experience.

What is the APA Fee for a Yacht?

The APA fee varies depending on the size and type of the yacht, as well as the charter destination. Typically, the APA fee is calculated as a percentage of the charter’s base price, ranging from 20% to 30%. It’s essential to check the charter agreement for the specific APA percentage applicable to your charter.

What Is Advance Provisioning Allowance APA

How Do Provisions Work on Yachts?

Provisions on yachts encompass a wide range of expenses that enhance the charterer’s experience. The APA covers costs such as:

• Fuel: This includes fuel for the yacht’s engines, generators, and tenders. The amount of fuel consumed can vary based on the itinerary and usage of water toys.
• Food and Beverages: The APA covers the provisioning of food and beverages on board. It includes groceries, fresh produce, bottled water, wines, and spirits. Charter guests often provide their preferences, dietary restrictions, and special requests in advance.
• Mooring and Docking Fees: When the yacht docks at marinas or harbors, there are associated fees for mooring and using facilities. The APA covers these expenses.
• Communication Costs: Satellite communication, internet access, and phone usage are considered part of the provisions and are included in the APA.
• Water Sports and Excursions: Expenses related to water toys, equipment rentals, and excursions like scuba diving or guided tours are also covered by the APA.

What Does It Mean to Charter a Yacht?

Chartering a yacht is an exclusive and luxurious way to explore the world’s most beautiful coastal destinations. It involves renting a private yacht, crewed with a professional captain and crew members, for a designated period. Charter guests have the freedom to customize their itinerary, choosing the destinations they wish to visit and the activities they want to enjoy. It’s a tailor-made experience that combines adventure, relaxation, and luxury in one unforgettable vacation.

Conclusion: Navigating Yacht Charters with APA Knowledge

As you set sail on your yacht charter adventure, understanding Advance Provisioning Allowance (APA) is key to a hassle-free and enjoyable experience. It ensures that the yacht is well-equipped, the crew can cater to your preferences, and you can explore your chosen destinations with ease. By grasping the intricacies of APA, you’re poised to embark on a journey that combines luxury, exploration, and the sheer joy of yachting, creating cherished memories that last a lifetime.

About the Author: Europe Yachts Charter

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your guide to yacht chartering APA

Explaining apa: how expenses work on your yacht charter.

On most yacht charters, you’ll be expected to provide an Advanced Provisioning Allowance (APA) to cover costs during your trip. What exactly is the APA and what does it cover? We answer some common questions to help explain everything you need to know about the APA.

What is APA

Advanced Provisioning Allowance (APA) is a lump sum payment that covers all of your on-board expenses during your yacht charter. Your charter fee will generally cover the hire of the yacht, the crew and the yacht’s insurance, all other expenses are in addition to the charter fee and these are APA costs. An APA is put in place so that your professional crew can prepare all of your groups preferences before you board. Your yacht captain will keep clear track of all APA items spent and so you can view your expenses in a clear and trackable manner.

What does your APA cover?

The APA covers all charter costs outside of your base charter fee (the cost of your yacht rental and your crew). This could be used for day-to-day costs or special requests you make while cruising. Examples of expenses include: Food & beverage: you can request your favourite food, beverages or special cuisines and your APA will be adjusted to cover the costs. Fuel: both for your luxury yacht and any water toys or tenders during your trip. Dockage fees: harbour and port charges. Communications: internet and satellite communications while on board.

How is your APA calculated?

The APA is calculated as a percentage of your yacht charter fee, typically 35-50%.

When do you pay your APA?

The APA is paid several weeks in advance of your charter’s commencement date, generally along with your final charter-fee instalment. This is mostly done via bank transfer to your charter broker, which then liaises directly with the vessel on your behalf.

Who has access to your APA?

The access and use of APA funds are overseen by the Captain who will ensure the yacht is provisioned for and fueled ahead of your arrival. Throughout the charter, your Captain and charter broker will keep track of your expenditure and provide you with a full APA report and receipts, commonly on the last day of your charter.

What causes the variance in APA?

APA is purely based on your net expenses incurred through your charter. The biggest influencers that can affect your APA quite dramatically are: distances in the itinerary you choose and the fuel consumption of the Yacht; how often you wish to stay in Port; or whether your food and beverage expenses can be sourced locally or need to be transported in. You can check-in on your APA expense account as frequently as you want whilst onboard, through your Captain.

What if you spend more than your APA? Or if there are funds left over

If the APA is exceeded all costs must be reimbursed by the charterers at the completion of their trip. This can be done in cash before you disembark, via credit card, or bank transfer. If there are funds remaining, these will be returned to you. During your trip you may request a status report on your APA, at any time.

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WHAT IS APA (ADVANCED PROVISIONING ALLOWANCE) ?

Understanding APA: An Essential Guide for Luxury Yacht Chartering

When it comes to chartering a luxury yacht, there’s an array of factors to consider to ensure an unforgettable experience. One key component that often gets overlooked is the Advance Provisioning Allowance (APA). Understanding APA is crucial as it can significantly impact the overall cost and quality of your yacht charter experience. In this comprehensive guide, we will delve into what makes APA essential, how it works, and provide tips to make the most of your luxury yacht charter.

What is APA?

APA stands for Advance Provisioning Allowance. It is a standard practice in the yacht charter industry used to cover the operational expenses incurred during the charter. These expenses include fuel, food, drinks, port fees, customs charges, and other specific requests from the guests. APA ensures that all the additional costs are covered upfront, allowing for a smooth and enjoyable charter experience.

Why is APA Important?

The primary reason APA is important is that it provides a clear and transparent way to manage the additional expenses that come with chartering a luxury yacht. This allowance ensures that the yacht is provisioned according to the guest’s preferences and that any unforeseen costs are covered without financial strain during the charter.

Without APA, guests might face unexpected expenses, which could lead to a less enjoyable experience. By pre-paying these costs, guests can focus on enjoying their time on the yacht, knowing that all operational expenses are managed and accounted for.

How Does APA Work?

When booking a luxury yacht, guests are typically required to pay an APA, which is usually 20-30% of the yacht’s base charter fee. This amount is paid in advance, along with the charter fee. The captain of the yacht then uses this allowance to cover all the expenses incurred during the trip.

At the end of the charter, the captain will provide a detailed account of all expenditures. If the actual costs are less than the APA, the remaining balance is refunded to the guest. Conversely, if the costs exceed the APA, the guest is required to pay the difference.

Detailed Breakdown of Expenses

1. Fuel Costs : One of the significant expenses covered by APA is fuel. The amount of fuel required can vary greatly depending on the yacht’s size, speed, and the distance traveled. High-speed yachts, in particular, can consume a considerable amount of fuel, making it a substantial part of the APA.

2. Food and Beverages : APA covers the cost of provisioning the yacht with food and drinks tailored to the guest’s preferences. This includes gourmet meals, snacks, alcoholic beverages, and special dietary requirements. The level of customization and quality can significantly affect the overall cost.

3. Port Fees and Customs Charges : Docking at different ports incurs various fees, including mooring fees, customs duties, and local taxes. These fees are location-specific and can add up quickly, especially in popular destinations.

4. Water Toys and Excursions : Many luxury yachts are equipped with an array of water toys such as jet skis, paddleboards, and diving equipment. The use and maintenance of these toys, along with excursions and activities, are covered by the APA.

5. Communication and Utilities : APA also covers communication costs such as satellite phone usage and internet, along with utilities like electricity and water when docked at ports.

Planning and Maximizing Your APA

To ensure you get the most out of your APA, it’s essential to communicate your preferences and expectations clearly with your yacht charter broker and the yacht’s captain. Here are some tips:

1. Provide Detailed Preferences : Before the charter, provide a detailed list of your food and beverage preferences, any dietary restrictions, and specific brands you prefer. This helps in accurate provisioning and avoids unnecessary expenses.

2. Discuss Itinerary in Advance : Plan your itinerary in advance with the captain to estimate fuel costs and port fees. By knowing your route, the captain can manage fuel consumption efficiently and suggest cost-effective alternatives if needed.

3. Set a Budget for Extras : If you plan to use a lot of water toys or have specific excursions in mind, discuss these plans upfront and set a budget within your APA to cover these activities.

4. Monitor Expenditures : During the charter, stay in touch with the captain regarding the spending of the APA. This helps in managing expenses and avoiding surprises at the end of the trip.

Refund of the APA

If the actual costs incurred during the charter are less than the initial APA, the remaining balance is refunded to the guest. This process is typically straightforward:

1. Final Expense Report : At the end of the charter, the captain provides a detailed account of all expenses incurred.

2. Reconciliation : The total expenditures are reconciled with the APA.

3. Refund : Any remaining balance is refunded to the guest, usually within a few days after the charter ends. This ensures transparency and trust between the charter company and the guests.

Communication Transparency

Effective communication is crucial in managing APA and ensuring a smooth charter experience. Clear communication helps set realistic expectations and avoids misunderstandings. Here’s how to ensure transparency:

1. Detailed Explanations : Provide potential clients with a comprehensive explanation of what APA covers and how it works.

2. Regular Updates : Keep guests informed throughout the charter about the expenditures and remaining balance of the APA.

3. Accessible Information : Make detailed expense reports available to guests at the end of the charter to review all costs incurred.

Practical Examples

1. Luxury Dining : A guest requested a Michelin-starred chef for a week-long charter. The APA covered the cost of flying in the chef, high-end ingredients, and additional kitchen staff.

2. Extensive Itinerary : For a charter involving multiple countries and extensive sailing, APA covered varying port fees, customs duties, and significant fuel consumption.

3. Special Events : A client hosted a lavish birthday party on board. The APA handled the cost of decorations, a live band, and premium champagne.

The Advance Provisioning Allowance (APA) is a crucial component of the luxury yacht chartering process, ensuring that all operational expenses are covered and allowing guests to enjoy their trip without financial surprises. By understanding how APA works and planning accordingly, you can maximize your yacht charter experience, ensuring a seamless and luxurious journey.

From covering essential costs like fuel and provisioning to handling port fees and excursions, APA is designed to provide a transparent and hassle-free way to manage your yacht charter expenses. By following the tips outlined above, you can ensure that your APA is used efficiently, making your luxury yacht charter an unforgettable experience.

What is Yacht Charter APA

The Advance Provisioning Allowance (APA) plays a pivotal role in the chartering process, offering a comprehensive solution to manage expenses and ensure a seamless experience for both the charter party and the yacht owner. By encompassing a wide range of additional costs that may arise during the charter period, the APA serves as a convenient and transparent financial arrangement that allows the charter party to focus on enjoying their time on board without worrying about the intricate logistics.

What is APA used for?

While the APA covers a multitude of expenses, it is important to understand that the list is not exhaustive.  One significant component of the APA is the provision of food and beverages for the charter party. Another essential aspect covered by the APA is the navigation expenses that arise during the charter period. This includes fuel consumption for the yacht and auxiliary vessels like tenders and Jetskis, port and marina fees, yacht delivery or redelivery, as well as fees for charter licenses that may be required in other jurisdictions if the client decides to venture beyond the waters of Croatia. Additionally, the APA can cover the costs associated with national park entrances, allowing guests to immerse themselves in the awe-inspiring natural beauty of protected areas.

How is APA paid?

To facilitate the smooth operation of the charter, the APA is typically provided in cash on board or through a wire transfer to the shipping agent's account. This ensures that the necessary funds are readily available to cover any expenses that arise during the charter period, offering convenience and peace of mind to both the charter party and the yacht owner.

The APA serves as a comprehensive financial arrangement that covers a wide array of additional expenses during a yacht charter. By including costs such as food and beverages, port and marina fees, navigation expenses, delivery or redelivery fees, national park entrances, fuel consumption, shipping agent's fees, customs fees, and charter licenses if cruising outside Croatia, the APA provides a robust and all-encompassing framework for managing these costs. Whether it's exploring stunning coastlines, indulging in gourmet delights, or immersing in the natural wonders of protected areas, the APA ensures that the charter party can focus on creating unforgettable memories while the logistical aspects are expertly taken care of.

Author: Pjero Kusijanovic

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Advanced Provisioning Allowance (APA)

Advanced provisioning allowance apa in yacht charter – comprehensive guide.

What is an APA

A comprehensive guide advanced provisioning allowance (apa).

Advanced Provisioning Allowance (APA). This is a term used in a certain type of  yacht charter, typically crewed and other high end charters. It is used to cover real time payment for additional variable expenses incurred during your holiday. An example of the type of boat, take a look at our top 2 catamarans in Croatia .

APA covers everything absent on the charter fee such as fuel for the engines and generators, food and drink, laundry, port fees, local taxes etc.

Understanding what the Advanced Provisioning Allowance is and how it is managed is essential for the following reasons, to:

• Understand how to budget properly when booking.
• Manage your APA during your charter
• What included. What activities and decisions will affect the APA.
• Learn about the difference between APA.
• The peak of mind. Ultimately sure you prevent unwanted expenditure spoiling your charter.

Read Wikipedia’s definition of an Advanced Provisioning Allowance .

Stress-Free Voyage

Understanding the APA. Knowing how your Advanced Provisioning Allowance works is essential to peace of mind during your charter. 

Taking care of your finances in a systematic way is a benefit that will help you relax during your yacht charter holidays without wondering what expenses are being run up. We can communicate with our clients on what they are expected to spend during their sailing holiday. We take into account all of the consumed resources.

Advanced Provisioning Allowance .  The main aim is to notify exactly how much you are paying throughout the charter so you are not left with any unwanted surprises, such as hefty bills you were unexpected to pay. 

Are all Advanced Provisioning Allowances the Same?

Whilst onboard there will be an expenditure that will vary from charter to charter. To solve this, a pay for what you consume system called Advanced provisioning Allowance has been in place in the Yacht Charter industry for many years.

Not all APA’s are the same, they vary depending on the type of yacht charter and even from boat to boat. Therefore it’s important to know what’s included and what is not. For instance, some boats provide a fixed price for meals, whilst other charters tailor the menu suited to the clients’ tastes. 

Drinks are another example, higher-end yacht charters will either:

• Charge for Alcoholic Drinks as you go
• Buy drinks for the charter based on your preferences.

The APA will vary according to your tastes, for example, you could choose to stock local sparkling wines or expensive vintage champagne.

How much is an APA?

Understanding and knowing exactly how your APA works are essential to your peace of mind during your sailing. 

Approximately you will pay 25-30% of your charter fee for the APA. The rate is based on the type of the yacht, the duration of the trip and the number of guests to be catered for. The captain will be in control of the APA to pay for fuelling up the boat and the mooring fees. 

What happens with APA at the end of the trip?

When you are on charter the Captain keeps a record of your transactions throughout the trip. You can access your Advanced Provisioning Allowance breakdown at any time. It will contain a itemised list of the variable expenses discussed here.

If it seems there is a likelihood the Advanced Provisioning Allowance limit you have deposited is likely to be exceeded you will be informed at the earliest opportunity. Depending on your preferences the spending increased at the start to avoid this.

On the other hand, if you Advanced Provisioning Allowance has not been fully expended, the remaining funds will be retuned, typically yo your bank account or credit card.

What happens if your charter is cancelled?

In the unlikely circumstances of cancellation before the charter, the Advanced Provisioning Allowance will be refunded in full.

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The Charter Captain and the APA

A yacht charter can be the best vacation experience of a lifetime. The manner in which the Captain manages the distribution and reconciliation of the Advanced Provisioning Allowance is critical to the long term satisfaction of the charter client.

The captain of a charter yacht is navigator, concierge, accountant, host and employee. An experienced charter captain must balance the demands of owner, broker, and guest in order to achieve a long term reputation for the yacht and him or herself within the charter industry.

Owners decide to place vessels into the charter market with the intent to recoup some portion of the cost of investment. To boost demand for the vessel – and hence the potential income - the charter broker, captain/crew, and the owner must work in concert to maximize the experience of each guest.

The Captain is responsible for all funds from the Advanced Provisioning Allowance (APA) spent by any crew member. Confusion or disagreement with the final reconciliation of the APA is the most common source of dissatisfaction with the yacht charter experience. Attention to detail and verification of preferences with the charter broker are the most direct way to avoid future dissatisfaction and ensure repeat clients.

Per standard charter agreement, the captain shall exercise due diligence in the expenditure of the APA and advise the charterer - at intervals - as to the disbursement and balance. Key areas to manage with detail:

• Stocking beverage preferences
• The guest preference sheet often requires clarification as to amounts of individual beverages – especially expensive wines and liquor.
• Purchase location of provisions.
• If the vessel is in Fort Lauderdale, but initiating the charter in the Bahamas, provisioning will be more economical in FTL.
• Use of an agent (and the added cost) to provision is generally not necessary if adequate turn around and planning is done. The yacht's busy schedule is not reason to pay a premium for provisions.
• Fuel should be purchased at the lowest purchase point available.
• Duty free options for fuel savings should be utilized as permitted.

There are occasions when the owner’s use of the vessel can create a conflict for the efficiency of service and provisioning for the charter client. Areas of potential misuse of the APA to be avoided are:

• Port fees prior to the inception of the charter
• Dockage fees or crew hours incurred during the process of provisioning
• Owner costs, or yacht maintenance charges slipping into the charter expenses
• Cost plus calculations....expenses are to be charged to the client at cost

Communication by the captain involving the APA is essential. Inclusion of information regarding the charge rate for internet usage and frequency of APA status reports during the initial welcome aboard is advisable. Routine communication with the guest is an opportunity to explain how an itinerary change, provisioning request or shore service may impact the APA balance.

At the conclusion of charter the reconciliation presented by the Captain to the charter client should include detail to avoid future disputes over balances due. Details include:

• Receipts for expenditures
• Internet/communications charges based on initial quoted rate and accuracy calculated
• Written quotes for any cleaning or repair charges incurred
• Any delayed invoicing for agents presented with a collection deadline
• Final refueling projection driven by fuel guidelines previously noted. Engineer should provide tank soundings at charter start and end. 

There have been occasions of Captains manipulating the reconciliation report to the guest in an effort to solicit the APA balance as a tip. The charter broker holds the responsibility of educating the guest about the practice of gratuities. The short term satisfaction of an immediate crew tip has the potential to negatively impact the long term charter business of the vessel.

Steady bookings and repeat business are the common target for the charter crew, vessel owner and charter broker. That is a shared responsibility. The Charter broker must have fully vetted the guest, the owner must hire the best crew and competitively reimburse, and the captain must manage the crew to exceed expectations. At Luxury Yacht Group, the charter brokers have established relationships with charter captains to assure the communication of the details, assuring charter guest satisfaction.

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The MCA has restructured the engineering certifications. The MEOL course has been done away with, and the AEC course made mandatory and more thorough. Luxury Yacht Group explains all these changes, what engineers progressing through the ranks can do now, and how Y ticket holders can convert their licenses over to the structure.

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What is APA (Advanced Provisioning Allowance)

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How much does it cost to charter a yacht?

There are many things to consider and first time charterers can be left confused, that's why we've created a comprehensive guide to yacht charter prices (with a checklist).

The good news: It’s easy to grasp the basics of yacht charter pricing. And with one of our experts in your corner, we can help you more accurately estimate the cost of your next once-in-a-lifetime vacation.

The cost of a yacht charter is dependent on a number of factors, including the type of yacht, the charter destination, local taxes, and the base cost. (If the yacht has a celebrity owner, well that too, can add to the cost.)

Therefore, yacht charters have a wide range of base prices. That’s why charters can cost from $10,000 per week on smaller sailing yachts and catamarans, up to $150,000+ per week on the most luxurious motor superyachts.

What else can you expect to pay? This overview – a part of our planning resource, the Charter Advice Guide – offers an in-depth look at charter yacht costs.

Yacht Charter Price Structure: “All-Inclusive” vs “Plus Expenses”

In the world of yachting, two types of crewed yacht charters are available to you – “All-Inclusive” and “Plus Expenses” charter experiences. What do these terms mean exactly? Here’s a quick look:

• All-Inclusive Yacht Charters – Some charters (mainly catamaran and monohull charters in the Virgin Islands) offer all-inclusive rates. That means rates are based on the number of guests, and they include all food and drink, water sports, and fuel costs. Dockage and taxes, though, are usually charged separately.
• Plus Expenses Charters – Rates for larger motor yachts do not include running expenses, which must be paid separately. For these luxury charters, the base price is for the yacht only. Additional expenses, i.e. food, bar, fuel, dockage, port taxes, and other expenses, are charged separately. Most frequently, the running expenses are paid by an Advance Provisioning Allowance, or APA, which is typically 35% of the base price; this is an amount that’s paid prior to the charter.

Our chart below offers a quick overview of what’s included in both of these types of charters.

Average Yacht Charter Cost: Base Prices

What can you expect to pay for a catamaran, a sailing vessel, or motored yacht? Here’s a quick overview of the average cost to rent a yacht (not including extra expenses) for the most common types available:

Factors that Affect Yacht Charter Prices

Since charter yachts are privately owned, prices are set by the owner. This can explain, in part, the wide range of differences in price between boats of similar lengths. Yet, several other factors can significantly impact price, including:

• The Yacht – The year the boat was built, the builder, previous owners, and the boat’s selection of water toys can also increase the cost of a yacht. Boats can also develop a reputation, i.e. the largest or most luxurious, or having a famous builder or previous owner. Reputation can also affect pricing.
• Season – Prices typically increase in the high season – i.e. high summer in the Mediterranean or winter in the Caribbean – and decrease in low seasons.
• Destination – Your charter destination also plays a role in charter cost. For example, prices increase in areas without large charter fleets (i.e. the Galapagos), whereas Bahamas yacht charters,   BVI charters , or Mediterranean yacht charter are priced more competitively.

Additional Costs Considerations on Yacht Charter

In addition to the cost associated with running the yacht and provisioning, there are a number of other costs that must be considered. These are the most significant:

Advanced Provisioning Allowance

The APA on Plus Expenses charters equals roughly 35% of the yacht’s base price. This is a fee that’s collected prior to charter, and it’s similar to an expense account the captain can access during the charter. At the end of the charter, you will receive a detailed accounting of your APA account, plus any unused APA funds in cash.

In the case of overages, you may be required to replenish the APA account during the charter. This can be done with cash, although many choose to set up accounts with their charter brokers , which can be accessed if requested by the captain.

Taxes and Value Added Tax (VAT)

Most boats – whether all-inclusive or Plus Expenses – will not include local taxes or a Value Added Tax into their charter rate. The charterer will be responsible for paying those taxes. Taxes range significantly by destination; here’s a look at some of yachting’s most popular destinations:

• The Bahamas – Tax: 4% plus 10% VAT
• BVI – Tax: between $6 and $16 per person per day, depending on the flag of the boat
• Croatia – VAT: 13%
• Florida – Tax: 6% for Broward County, 7% for Miami-Dade County
• France – VAT: 20%, however, 10% can be applied when an itinerary includes International Waters
• Greece – VAT: 12%
• Italy – VAT: 22%, however 6.6% (over 24m) and 8.8% (under 24m) can be applied when an itinerary includes International Waters
• Montenegro – NO VAT
• New England – NO TAX
• Spain – VAT: 21%
• Turkey – NO VAT

Charterers can purchase cancellation and curtailment insurance – which is similar to traveler’s insurance. This insurance can help cover costs if a charterer must cancel or shorten the charter. Charter brokers can help you weigh insurance options, and often offer several different options.

Crew Gratuity

While crew gratuity is certainly not mandatory, it is recommended, particularly if you were truly impressed with your charter experience. In general, crew gratuity is roughly 15-20% of the base charter rate, which is handed to the captain at the conclusion of your charter.

Delivery Fees

While these fees do not apply on most charters, you may be asked to pay delivery costs if you are not chartering in the yacht’s normal cruising ground. In most cases, you will only be required to cover the fuel for the trip.

Call Worldwide Boat today to learn more. Our Charter Specialists are here to assist you with every detail and explain all charter costs. Or read our Charter Advice guide for more information and tips for planning your charter vacation.

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Additional Charter Cost FAQs

What are standard private charter yacht prices?

There are a number of factors that affect charter yacht pricing. However, on average, a week-long private yacht charter costs anywhere from $10,000 on luxurious sailing yachts and catamarans, and up to $150,000 for superyachts.

What affects charter yacht prices?

There are several things that influence how much your yacht charter will cost. The type of vessel, charter destination, length of trip, base cost, time of year, and local taxes all make a difference.

How much does it cost for a crewed vessel?

Charter yacht prices do increase when hiring a crew along with the boat. At Worldwide Boat, we offer two types of crewed charter experiences: all-inclusive and plus expenses. An all-inclusive charter yacht includes accommodation for all guests, food and drink, water sport activities, and fuel costs – dockage fees and taxes are charged separately. A plus expenses experience accounts for just the yacht’s base price. Things like food, drinks, fuel, dockages, taxes, and other expenses are charged separately and are usually estimated to be about 35% of the base price.

What’s included in all-inclusive boat charters?

At Worldwide Boat, your all-inclusive charter experience includes a diligent and friendly crew, water toys, food, drinks, fuel, water and electric services, and occasionally diving experiences.

What are some additional charter boat costs to consider?

After finding a base price you’re comfortable with and evaluating your package, you’ll also want to consider delivery fees, crew gratuity, insurance fees, taxes, and Advanced Provisioning Allowance rates. If you are responsible for these fees, your crew will handle the necessary transactions on your behalf.

What does it cost to rent a 100- foot yacht charter?

This depends on what type of vessel you’re looking at and how long you’ll need it for. The average weekly cost of a 100-foot sailing yacht is between $50,000-100,000. A weekly 80-foot catamaran charter runs around $40,000-100,000, and a week-long 100-foot motor yacht rental is anywhere between $50,000-80,000.

Does the price to rent a yacht change depending on what type of boat it is?

Yes. Worldwide Boat offers sailing yachts, catamarans, and motor yachts. All of these vessels have different capabilities, but there are other factors that determine the price beyond what type of boat you choose. The year the boat was built, owner, availability of water toys, onboard amenities, and the ship’s reputation can all change how much the ship is priced at.

When is the high season for yacht charters?

The price of a yacht fluctuates depending on the season. A Mediterranean yacht charter cost rises in the summer and drops in the winter, whereas Caribbean boat charter prices are high during the winter and lower in the summer months.

How does my destination affect charter yacht cost?

The more remote an area is, the more expensive it will be to charter a yacht there. That’s because prices go up in areas that have fewer boats. If you were to travel somewhere like the Galapagos, which isn’t a typical yacht destination, you’d pay more than you would if you were traveling to the Caribbean.

How much do I tip the crew when reviewing my yacht charter expenses?

It’s not required that you tip your crew, but it is recommended and appreciated. If you had an enjoyable experience it’s considered polite to tip your crew anywhere from 15-20% at the end of your charter.

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WHAT IS APA?

APA stands for Advanced Provisioning Allowance. It is a fee used within yacht charter that covers any costs that arise during the rental.

What is APA in yacht rental?

Mr Charles and other renowned companies within luxury yacht charter all use APA to manage all costs that are associated with the rental of the yacht.

When you charter a yacht from us the price includes:

• Rental of the yacht for the contracted period.
• Captain and skipper.

In addition to the rental price, we add a 30 % Advanced Provisioning Allowance – APA. This fee is charged to cover:

• Mooring / Berthing fees
• Food & beverage
• Communications
• Any other costs

The use of APA is the standard system to pay for expenses when chartering a luxury yacht in most places in the world.

HOW DOES APA WORK?

When you rent a yacht from Mr Charles we will charge you 130 % of the price. In other words, the price of the yacht rental plus the 30 per cent APA.

It gives you peace of mind during the trip that all your expenses are covered. Your captain will keep record of all the expenses and save every receipt for your reference. He or she will also keep you updated about the expenses during your journey if you like.

WHAT HAPPENS IF I DON´t SPEND THE APA?

At the end of the yacht rental any exceeding APA will be returned to you. Your captain will present all the expenses and refund the remaining part of the Advanced Provisioning Allowance that you have paid.

WHAT IF I OVERSPEND MY APA?

As a client you may choose where to go, what to eat and drink and so on. The APA is calculated to cover for most situations. However, if you plan to use the yacht for longer trips or if you have special requests for particularly expensive food and beverages it may happen that the APA does not cover all the expenses.

Your captain will keep track of your daily spend and let you know if the APA might become overspent. Overspending the Advanced Provisioning Allowance is perfectly possible. If this happens you may be offered to make another payment during the trip or before leaving the yacht.

WHY NOT SIMPLY RENT THE YACHT ALL INCLusivE?

There is a reason why practically all luxury yacht charter companies in the world use the APA system to cover for expenses.

The reason why APA is used is that it gives you as the client full flexibility in choosing what to have on the yacht. On an all-inclusive trip everything is standardized. When chartering a yacht from Mr Charles you can get your favorite Champagne or cigars, wine, fine meat, or caviar. Anything!

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How much does it cost to charter a yacht?

A comprehensive breakdown of yacht charter costs and fees

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By Editorial Team   15 January 2024

Navigating the world of crewed yacht charters for the first time can be daunting, with numerous factors to consider. To clarify and assist, we have compiled a thorough guide on yacht charter costs, complete with a handy checklist so you can estimate the total cost for your vacation before you start searching for your ideal yacht.

Cost breakdown.

Charter fee of xxx

+ xxx % APA ( xxx )

+ xxx % Tax/VAT ( xxx )

Total = $ xxx

In this article:

• Base charter fee

Why do charter fees differ between yachts?

• Charter contracts

Advanced Provisioning Allowance (APA)

• Crew gratuities

Fuel and dockage fees

Insurance: what does it cover, payment structure.

Planning a yacht charter is thrilling yet challenging, particularly when it comes to budgeting. The starting point is the yacht's base price, the weekly rental fee. But what about additional costs such as meals, beverages, local taxes, or fuel? How do these affect the overall cost? The encouraging part is that understanding yacht charter fees is straightforward. With guidance from our seasoned professionals, you can gain a clearer idea of the expenditure for your dream vacation. Yacht charter costs vary based on several elements: the yacht type, destination, local taxes, dates and the age of the yacht. Yacht charter prices span a broad spectrum. For instance, smaller sailing yachts and catamarans may start at around $10,000 per week, whereas more luxurious motor superyachts can exceed $100,000 per week. Wondering about other expenses? Our Charter Advice Guide, a key part of our planning resources, delves deep into the specifics of yacht charter costs.

After you have chosen your desired yacht, your yacht broker will prepare a legally binding contract; usually a standard agreement with conditions set by the terms applicable to the destination. Before you sign on the dotted line, it is important that you understand what it is that you are paying for and when it is due.

Base charter fee: All-Inclusive vs Plus Expenses

When it comes to crewed luxury yacht charters, you can choose from two types of vacations- "All-Inclusive" or  "Plus Expenses" charter experiences. But what do these classifications entail? Let's briefly compare:

• All-Inclusive Yacht Charters Certain charters, particularly small catamaran and monohull sailboat charters in the Virgin Islands, wooden Gulets in Turkey or Phinisis in Indonesia, offer different all-inclusive pricing packages. This means that the rates depend on the number of guests and cover some or all meals and beverages, water sports, and fuel expenses. However, dockage fees and taxes are typically billed as additional costs.
• Plus Expenses Charters The rates for larger sailing or motor yachts are exclusive of operational costs, which are to be paid additionally. With these high-end charters, the base rate covers only the yacht rental. Extra charges, such as for food, beverages, fuel, dockage, port taxes, and other expenses, are billed separately. These running costs are usually covered by an Advance Provisioning Allowance (APA) payment, generally set at 20-35% of the base charter rate depending on the size and location of the yacht. This amount is paid before the start of the charter.

The table below gives a quick comparision of what is generally included in the price for both charter types.

Plus Expenses Charter Costs

In essence the base charter fee refers to the hire cost of the yacht itself, and implies that the yacht will be provided to you in full commission, with all equipment in working order and the yacht properly insured for marine risks.

In addition, the cost of the crew’s food, wages and clothing will be met by the owner for the entirety of the charter. 

Charter rates are typically quoted per week (7 days), which in superyacht terms is generally accepted as the minimum period for yacht charters – although this is by no means set in stone.

The APA in Plus Expenses charters is typically about 25-40% of the yacht's base weekly charter rate (based on the size of yacht, location and yacht's fuel efficiency). This fee is collected before the start of the charter and acts like an expense fund that the captain can utilize during the trip to cover costs such as fuel, food and beverages, dockage fees and ad hoc incidental expenses.  At the end of the charter the captain will prepare a detailed statement of the APA expenditures, along with any unspent APA funds returned in cash.

Should expenses exceed the initial APA, you might need to top up the fund during the charter. This replenishment can be done in cash, but many opt to establish accounts with their charter brokers. These accounts can then be accessed upon the captain's request for additional funds.

Taxes & Value Added Tax (VAT)

For most yachts, regardless of being All-Inclusive or Plus Expenses , local taxes or Value Added Tax are NOT incorporated into their charter rate. It falls upon the charterer to pay these tax expenses before the charter commences. Tax rates can vary greatly depending on the destination; here's an brief overview of tax rates in some of the most sought-after yachting locations:

In the European Union (EU) recent harmonising changes to tax laws have affected VAT rates across most of the Mediterranean region. EU tax laws state that VAT will apply to vessels embarking or disembarking within their waters, although rates for VAT vary depending on the European destination. In France the current rate is 20% and in Italy it is 22%, whilst Turkey and Montenegro both charge 0% for EU-flagged yachts cruising their waters.

VAT also applies to yacht charters cruising The Bahamas , plus may also apply in some Caribbean islands.

Please consult your yacht charter broker  for further personalized advice if considering chartering in any of these areas.

Charter Free: £100,000 p/w +30% APA + 14% TAX/VAT

Crew Gratuities

Although tipping is optional, it's customary to leave a gratuity for the crew. The typical range for tips is between 10-20%, and it should reflect the quality of service you and your guests experienced during your yacht charter.

It's best practice to hand over crew gratuities to the captain for distribution, ensuring that every crew member is fairly recognized. This approach is important because there are often less visible crew members, like the engineer and sous chef, working diligently behind the scenes to guarantee the success of your charter. It would be unfair for their contributions to go unrecognized.

Cancellation Insurance

Charterers have the option to buy cancellation and curtailment insurance, akin to travel insurance. This insurance can provide coverage for costs in case the charter needs to be canceled or shortened. Charter brokers are equipped to assist in evaluating different insurance choices and typically offer a variety of options.

Delivery Fees

These fees are not typical for most charters, but if your charter takes place outside the yacht's regular cruising territory or a significant distance from its homeport, you might need to pay delivery fees. Usually, this will just involve covering the fuel costs for the journey.

The charter fee varies from one yacht to another for a number of reasons, such as its size, age, onboard amenities and time of year the yacht is chartered. We've listed below some of the most common factors that affect the base rate of a rental yacht.

Charter seasons

A yacht charter season can refer to the weather patterns of a particular destination or the peak times when demand for charter yachts is at its highest. Yacht charter seasons, therefore, are broken down into two distinct categories: Summer/Winter, and High/Low season. 

In terms of the yacht's base charter fee, high season rates will apply to the most popular periods for yacht charters – such as July and August in the Mediterranean or Christmas and New Year in the Caribbean . Low season rates will generally apply to all other periods.

Event pricing

Major events such as the Monaco Grand Prix and Cannes Film Festival are generally categorised as high season events , regardless of where they fall in the season, with yacht prices generally higher around these dates due to popular demand.

Unless you are keen to charter a yacht for a particular high season event, it is worth considering your dates carefully.

Shoulder seasons

The months straddling the high and low seasons are known as shoulder months, for example April and September for yacht charters around the Mediterranean, and can share much of the same weather and beautiful cruising conditions as the peak season whilst charter rates tend to be lower, making these months a great time for chartering a yacht.

• Onboard amenities

Aside from seasons and events, yachts of the same size can often differ in price based on their onboard amenities. A yacht which boasts a cinema or lavish water toys may have a higher base rate compared with a yacht with minimal amenities of the same size.

If the pricing is unclear, be sure to ask your yacht broker to explain any disparities. 

Once you are clear on the base charter fee of your chosen yacht, it is important to learn about the additional costs that will be applied on top, depending on the type of charter contract used.

MYBA Charter Agreement

The most widely used contract for yacht charters is a MYBA agreement (Worldwide Yachting Association, formerly known as Mediterranean Yacht Brokers Association), which operates under Western Mediterranean Terms (WMT) . 

This contract, often referred to as a "plus all expenses" contract, requires that you pay for items, such as fuel, delivery fees, food and drink, local taxes and dockage fees, as an additional expense applied over the base charter fee.

Typically, a charter party (this is the collective term for the total number of guests on a charter) will accumulate additional costs of between 25% to 30% of the base charter fee, depending on what is consumed. These expenses can be tracked through the use of an Advance Provisioning Allowance (APA) which we will cover in the next section.

Other charter contracts

Caribbean Terms Inclusive (CTI) – sometimes referred to as Standard Caribbean Terms (SCT) – is another contract regularly used by the yachting industry, the terms of which are generally employed by smaller yacht charters in the Caribbean. 

Otherwise known as a "mostly all-inclusive" agreement, CTI differs from Western Mediterranean Terms as it includes three meals, plus up to four hours cruising, per day.

In addition to the commonly used MYBA terms and Caribbean Terms Inclusive, there are also less frequently used terms such as Standard Eastern Mediterranean Terms (SEMT) and Greek Terms (GT). 

SEMT operates much in the same way as CTI, except it includes only two meals per day for guests instead of three, as it is assumed guests will dine ashore in the evenings. Greek Terms are similar to the MYBA terms apart from harbour and berthing fees, which are included under GT terms so long as they are within Greek waters.

If you are unsure what is included under the terms of your contract, be sure to ask your yacht charter broker .

For more in-depth information, please see our guide on yacht charter contracts below.

Typically, the APA accrues to approximately 25% to 30% of the base charter fee, though this does of course depend on your charter party’s tastes and requirements and could be far less or far greater than this estimation. For instance, charter guests who intend to regularly dine on caviar and vintage wine can expect to pay more, whereas guests on a sailing yacht charter that is anchored at sea for most nights can expect to save on fuel costs and hefty marina fees. 

You can request an APA estimate from your yacht broker based on your charter party's onboard expectations.

What happens next?

The APA is payable one month prior to boarding the charter yacht (see 'Payment Structure' below), and is generally paid direct to the Captain.

Once the APA has been paid it will then be retained as a bank account of sorts, from which the Chef can provision the yacht ready for your charter and the Captain can make expenditures while keeping a strict record of what has been spent. It is important to note that all additional costs incurred throughout the charter are charged at cost with no mark-up.

At any point during the vacation you can request an up-to-date summary of the accounts as a way of keeping track of expenditures.

When you think of fuel costs, you may think of what is consumed by the yacht over the course of your charter.

However, there are further fuel costs to take into account that you may not have considered. These include;

• Personal watercraft toys, such as jet skis
• Tender boats used for transporting guests to and from the yacht, or for water sports activities
• A yacht's generators whilst at anchor (shore-side electricty is used when docked at a marina)

Furthermore, the distance travelled and the speed at which the yacht cruises also affects the overall fuel costs, so it is important to bear these factors in mind when settling on your itinerary. 

Dockage fees

These may vary widely depending on the destination and time of year from minimal to extravagant (think Port Hercule in Monaco during the Grand Prix).

If you are interested in booking any nights in marinas during your yacht charter, you should liaise with your broker who can advise on the various options available, including prices, around your chosen location and dates.

In general, the base charter fee of a yacht will include insurance for marine risk and third party liability insurance, which covers accidental damage and personal injury. It will also cover use of the yacht's watertoys and equipment.

Additional insurance

Although insurance is not generally connected to charter costs, it is useful to consider should you wish to take out additional insurance such as Cancellation and Curtailment cover which is calculated at 2.5% of the charter fee for the unforeseen cancellation of a charter, and can prove a worthwhile investment as well as providing peace of mind.

You should check with your broker about the level of insurance built into your charter contract before signing. 

Other taxes 

Local taxes may also apply in certain countries, therefore it is important to speak with your yacht charter broker to clarify what additional taxes are applicable to your chosen destination and itinerary.

Whilst the payment structure can vary depending on the contract, in general charter payments are made as follows;

• 50% of the charter fee is payable upon signing the charter agreement, which confirms the booking.
• The remaining 50% of the charter fee, APA (usually between 25-30% of the base charter fee), delivery and/or re-delivery fees, applicable taxes, plus any additional agreed amounts are payable one month prior to commencement of the yacht charter.
• Any balance of monies due are to be paid on the first working day prior to completion of the yacht charter.

For further clarification of the payment structure for your yacht charter, please speak with your broker.

The base charter fee for a yacht can differ for a number of reasons, including;

• Size and age of the yacht
• High/low seasons, and major events such as the Monaco Grand Prix

There will also be additional amounts to pay on top of the yacht's base charter fee, which can include;

• Advanced Provisioning Allowance (roughly 25-30% of the yacht's base fee and includes all charter expenditure such as food, fuel and marina fees)
• Additional insurance, such as Cancellation and Curtailment Insurance
• VAT and other taxes

It is important for you to understand the entire payment structure to ensure no unpleasant surprises arise whilst enjoying your vacation.

If you wish to know more about costs relating to your yacht charter, please speak with your preferred yacht broker for more information.

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Planning the perfect charter requires specialist knowledge, trusted contacts on board and on the ground, as well as first-hand knowledge of yachts, crews and locations, as well as legal contracts and local regulations to build an experience that suits you perfectly. Another reason to choose a broker is that sometimes there can be unforeseen issues with yachts or destinations and having an experienced broker to protect your interests and build a plan B is hugely reassuring. 

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Tempted by a summer yacht charter? Set sail for the Mediterranean , where you can unwind in one of Ibiza ’s famous wellness retreats, or explore the iconic pink streets of Saint-Tropez .   Greece also makes the perfect destination for an explorer yacht charter holiday, thanks to its abundance of islands. Perfectly blending beautiful coastlines, sunsets and sites of antiquity, you’ll be well on your way to an indescribable Greek adventure.

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Motor Yacht DOA provides spacious comfort as you cruise the diverse waters of the Andaman Sea and surrounding South East Asia regions. Featuring a 14 person jacuzzi on the top deck with expansive sun loungers and bar she is sure to both entertain and provide sufficient space for the sun worshippers. After many seasons in the Mediterranean, DOA now bases in Phuket, a region which is fast growing to be the next big charter destination. DOA is available for charter in the South East Asia region including areas such as Thailand and Myanmar. With 5 cabins sleeping up to 10 guests she is very flexible to all kinds of charter parties.

• Rate Details:  All prices USD Non inclusive Low season Weekly (May - Nov) - $60,0000 High season Weekly (Dec - April - $70,000 Peak Period Weekly( Dec 22nd - Jan 3rd) 20% premium on high season pricing Plus - APA of 20%  Day charters 8 hours - $10,000 USD plus APA Overnight Charter 1 day - $12,000 USD plus APA
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Want to party like JFK? Rent the 'Honey Fitz,' the presidential yacht now based in Jupiter

Five presidents spent time on the yacht known as the 'honey fitz.' john f. kennedy plied it in the waters off palm beach. charters start at $20,000..

JUPITER — A historic yacht that former President John F. Kennedy and his family once plied in South Florida waters is now docked at a reception hall along Jupiter's waterfront and can be booked for weddings and other parties starting in October.

Renters, beware: The venue carries a presidential price tag.

The wooden 93-foot yacht is known as the “Honey Fitz,” named by Kennedy after John Fitzgerald, his maternal grandfather and a former mayor of Boston.

Four other presidents rode aboard it under its various names from the 1940s into the 1970s: Harry S. Truman, Dwight D. Eisenhower, Lyndon B. Johnson and Richard M. Nixon. But the yacht is most associated with Kennedy, whose family owned a beachfront estate in Palm Beach from 1933 to 1995.

The 35th president saw the Palm Beach home as his "winter White House" and would cruise on the Honey Fitz during his extended stays there. Kennedy is even said to have worked on his 1961 inaugural address while visiting Palm Beach.

The Honey Fitz passed into private hands after its time as a presidential yacht. Then, Hobe Sound developer Charles R. Modica, who owns the Charlie & Joe’s at Love Street restaurant complex in Jupiter, purchased it and worked for three years starting in February 2020 with a team to restore the yacht’s historic elements, which were deteriorating.

The Honey Fitz now rests at the Pelican Club next door to the Charlie and Joe's complex. Lessing’s Hospitality Group oversees the yacht and the club, a glitzy waterfront restaurant and event space near the Jupiter Inlet, and manages Charlie and Joe's for Modica.

'I have to get out of here so I can live Captain survives explosion; will he boat again?

'Honey Fitz' presidential yacht restored to feature details from JFK's era as president

Rates to charter the yacht and its crew for an event — whether it stays dockside or cruises around — with up to 35 guests start at $20,000, according to its spokesperson.

Food and beverage packages cost at an additional $5,000 and come with six hors d'oeuvres, one display station and a three-hour open bar. People who book an event at the Pelican Club can take photos on the Honey Fitz for an hour for a fee, a spokesperson said. 

The yacht has a saloon, sun deck, fully outfitted galley and a private stateroom.

Historic elements of the boat focus on its Kennedy administration era and are on display throughout the ship, according to a statement which invites visitors to “embark on a voyage of history and luxury.”

Maya Washburn covers northern Palm Beach County for The Palm Beach Post, part of the USA TODAY Florida-Network. Reach her at [email protected] . Support local journalism: Subscribe today .

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Specifications, about sullivan’s island.

A classic Sunseeker motor yacht, SULLIVAN’S ISLAND was built to cruise the Mediterranean coastline. Designed by the iconic British shipyard in 2009, this sleek 37m yacht was hand-finished at their state-of-the-art facilities in the UK. A high-performance yacht with impressive range and manoeuvrability, SULLIVAN’S ISLAND provides an unforgettable charter experience.

Guest Capacity

Spacious and comfortable, SULLIVAN’S ISLAND can accommodate up to 10 guests overnight in her 5 staterooms. On the main deck, the beautifully-styled master suite has a calm, relaxing vibe. This luxurious cabin is equipped with a king-size bed and a spa-inspired bathroom. Large windows fill the space with light and offer stunning views while cruising.

Four contemporary guest cabins are located on the lower deck of the yacht. Designed for family and friends, the guest accommodation includes 2 double suites and 2 twin rooms. Each of the guest cabins has an en-suite bathroom plus access to a Kaleidescape on-demand movie server for 24/7 entertainment. 

SULLIVAN’S ISLAND also has onboard accommodation for 7 highly trained crew members who are there to ensure every little detail is taken care of.

Modern and sophisticated, SULLIVAN’S ISLAND elegant interior was styled by Sunseeker’s in-house design team. Featuring polished wood furnishings and a neutral colour scheme, the open-plan living space has a timeless feel. Welcome to the ultimate private clubhouse.

A large saloon on the main deck leads into a formal dining area for 10 people. On the upper deck, a sky lounge with a full entertainment system offers guests panoramic views of the ocean. Enjoy a bottle from the bespoke wine cellar in the upper bar or warm your tired muscles in the sauna, SULLIVAN’S ISLAND has endless relaxation possibilities.

Designed by Sunseeker with Don Shead developing the naval architecture, SULLIVAN’S ISLAND is a blend of ultra-modern technology and classic design. Her vast exterior was created as an outdoor living space with several lounge areas. The upper deck is perfectly set up for al fresco dining thanks to a large bar and BBQ area. Sun pads and loungers surround the outdoor Jacuzzi and a second outdoor dining space can be found on the aft deck.

Water Toys and Tenders

Fully stocked with water toys, SULLIVAN’S ISLAND is a floating paradise for thrill-seekers. Turn the ocean into an outdoor playground with her inflatables and jet skis or chill out with her kayaks and paddle boards. From sea bobs to wakeboards, SULLIVAN’S ISLAND onboard toy box provides high-energy fun all day, every day. 

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Taihoro , which will be defending the America’s Cup for New Zealand, is a vessel of singular beauty: The sails are 87 feet high, it has a sci-fi-looking carbon-fiber hull, with slots where the sailors sit low during high-speed racing, and spindly, insect-looking foils that emerge as it maneuvers down the racecourse.

To watch these futuristic, technological marvels at home is one thing. But seeing them in real life makes me realize why America’s Cup is called F1 of the Seas. These racers—and the hydrogen-powered chase boats that shadow them—are unlike anything on the water, and we’ll get to spend a day watching them race, while enjoying Michelin-caliber meals, Champagne, and craft cocktails, courtesy of the Barcelona-based boutique hotel Almanac.

“You could watch from the beach, but here you have the opportunity to be in the thick of the action,” says the sailboat’s captain, David Mocholi, voicing my thoughts. It’s a blue-sky afternoon on the Mediterranean Sea, with temperatures of 81 degrees and winds between 8 to 10 knots. Perfect racing conditions. Even from the water, I can make out the crowds at the Fanzone Plaça del Mar looking out towards us. Onboard, there’s just 10 of us, with a fully stocked bar and a steady flow of haute cuisine.

As Luna Rossa Prada Pirelli and NYYC American Magic jockey for position at the start of the first race, an excited buzz sweeps across the spectator boats. You can feel the electric anticipation in the air. Some of the bigger sightseeing boats are standing room only, with fans crowding the best vantage points. Other vessels are testing their horns at full volume for the finish-line celebrations.

As part of the Almanac on Board package, the 45-foot Jeanneau will bring up to 10 guests to the races every Saturday until the final weekend, October 26, when the America’s Cup winner is crowned. The vessel is one of an assortment of possible charter boats that spectate during the Louis Vuitton Cup and America’s Cup racing in Barcelona.

The first race between the Italians and Americans is good, but not close. Luna Rossa crosses the finish line with a 40-second win. I note that our boat’s vibe, which is full of journalists, is more laid back than our neighbors, who are cheering at full volume and blasting their horns. Our group is more interested in the cuisine.

Not me. Having been a fan of sailboat racing for years, I’m determined to take full advantage of this opportunity. Our sailboat is slated to be in the preferred charter boat zone, but Mocholi has eased us into the AC Teams and Partner Boats zone, effectively sneaking into the VIP area for a much better view. But like every spectator boat, we’re still a fair distance from the course. The Guardia Civil and customs officers in rigid-hulled inflatables patrol the spectator zones, ensuring all boats stay behind the line.

Sailing tends to be considered a dull, slow sport by some. But foiling boats have changed the game by making racing fast, thrilling and won not just by speed, but also by tactics and risk. I follow the action live when the racers are closest, moving between the bow and cockpit for the best view. When the two boats disappear to the course’s far end, I watch in real-time on the boat’s iPad. All spectator boats have viewing systems rigged up.

As part of the charter, Almanac has five-star touches from its Barcelona property on board: The cushions and bespoke toiletries are nice, but even more so the large beach towels, sunscreen, and baseball caps we are gifted. Most welcome, however, is the tasting menu from the hotel’s restaurant, Virens, and craft cocktails from its rooftop bar, Azimuth. We enjoy appetizers at first and then a tapas-style feast, creatively prepared by the hotel’s chefs using local ingredients and served by their wait staff.

During the event, the Dom Pérignon, is flowing and everyone is having a good time, even if they’re not as enamored as I am with the racing. As we slip back into Port Veil, the cool cranberry, vodka, and lime cocktail we sip is perfect after a day at sea.

The range of vessels around us shows how easy it is to be a waterborne spectator for the America’s Cup. And that’s exactly as it should be, especially now that the initial round robin is complete and the semi-finals will start on Saturday. 

Almanac on Board packages start at $2,940 for two people for two nights accommodation in a suite, complimentary breakfast and private transfers to and from the port to watch the races on the Jeanneau 45.

Read More On:

• AC America's Cup
• Yacht Racing

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